“UYAP Gateway” Solutions at Your Service

As the /etcBASE Software team, we have turned our nearly 30 years of field experience and knowledge in the legal process field into new products that will greatly simplify the lives of our clients and law firms.

• UYAP Enterprise Portal Gateway
• UYAP Lawyer Portal Gateway

With our solutions, we become an interpreter for the institutions “UYAP System of the Ministry of Justice of the Republic of Turkey” and an instrument for lawyers.

Via “UYAP Institutional Portal Gateway”; We add efficiency and value to business processes by interpreting the “UYAP System of the Ministry of Justice of the Republic of Turkey” on behalf of the institutions and understanding them in accordance with the file structures, transaction structures and corporate jargon.

via “UYAP Lawyer Portal Gateway”;We enable our lawyers to carry out Legal Tracking/Litigation procedures carried out through the UYAP Lawyer Portal; from a single center, without intermediaries, without touching hands, at low cost, without errors and safely.

Each of these two new products is ready to be used as a module of our YTS (Legal Tracking System) product or as a specialized system that can work completely independent of YTS, integrated with the institutions' own legal tracking systems, but also has its own bias.

The next part of the article is addressed to the specialists of the subject working in the relevant departments of the institutions and lawyers acting in UYAP. It may seem cheesy to people who are far from the subject as it contains quite a lot of technical details, to say it from me:)

What is UYAP?

It is the short name of the “National Judicial Network Information System” belonging to the Ministry of Justice of the Republic of Turkey.

What is “UYAP Kurum Portal” of the Ministry of Justice of the Republic of Turkey?

Through the membership provided to them by the Ministry of Justice, it is the portal where the institutions can view the information of all files to which they are party, only for viewing purposes, in the UYAP File Format, UYAP Process Structure and UYAP jargon. No action can be taken through this portal, only information is displayed.

What is the “UYAP Lawyer Portal” of the Ministry of Justice of Turkey?

It is a portal where lawyers providing power of attorney services can follow and process files (query, request, etc.) in UYAP File Format, UYAP Process Structure and UYAP Jargon by connecting with e-signature, to open follows/lawsuits, files they are proxy for.

What does etcBASE Software's UYAP Gateway solutions that integrate with the UYAP systems mentioned above do in general?

To summarize briefly, taking into account the big picture that our 2 products have created together;

Our “UYAP Corporate Portal Gateway” and “UYAP Lawyer Portal Gateway” products, together or separately, as appropriate;

• It interprets the transactions that take place in UYAP from the point of view of the Company and harmonizes with the company's jargon and transaction structure, thereby making the monitoring, reporting and auditing processes of the institutions effective and meaningful.
• It presents the files of the institutions, which are scattered and disconnected from each other in the UYAP System, as it should be, in a consolidated structure, allowing them to be displayed together by matching them with the institution files.
• It enables institutions and corporate lawyers to open online followings/lawsuits in UYAP through their own legal following/litigation systems without the need for external applications.
• It allows them to track the initial opening information, expenses and paperwork of the lawsuits they open from their own system and automatically update their own legal action/case files.
• It allows institutions and corporate lawyers to be able to conduct online official agency inquiries (SGK, MERNİS, TAKBİS, EGM, etc..) in UYAP through their own legal tracking systems without the need for external applications.
• It allows them to monitor the queries and requests they carry out through their own systems again from their own system, and automatically update the query results and documents in their own legal follow-up files.
• It enables Law Offices to monitor and report their own files, such as a member of the “UYAP Corporation Portal”.
• To provide lawyers with all follow-up cases/openings, official agency inquiries and UYAP requests through our product “UYAP Lawyer Portal Gateway”; without having to duplicate and scatter their e-signatures, without feeling the need for an external product, with a single e-signature, from a single center, without intermediaries, without touching hands, at low cost, error-free and secure and provides the possibility to monitor the transaction results from the “UYAP Lawyer Portal Gateway” preview.

Thanks to all these functions, institutions and law firms have integrated into the “UYAP Kurum Portal” and/or the “UYAP Lawyer Portal”, controlling all legal follow-up and litigation operations by unifying and traceable, increasing their operational efficiency, reducing their costs and risks, “KVKK”, “EPDK”, “BDDK” K”, etc., meets the privacy and security requirements of regulatory bodies.

Now let's go into detail about how we do all this.

In order not to extend my already long article further and not to create confusion, I will try to describe in this part only the solution “UYAP Kurum Portal Gateway”, which works integrated with “Turkish Ministry of Justice UYAP Kurum Portal”.

I will also publish the details of the “UYAP Lawyer Portal Gateway”, which is the other part of the whole, in another post.

What kind of system is UYAP, who does it address in what way?

UYYAP System:  All of Turkey's independent individuals, institutions and sectors SYSTEM',

A UYAP File  :  All parties in that file FILE 'si,

One UYAP Data  :  All parties in that file BLOOD 'si,

A UYAP Process :  All parties in that file PROCESS'dir.

Therefore, the UYAP system; all parties, including the relevant authorities of the Ministry of Justice (enforcement agencies, courts, creditor, debtor, defendant, plaintiff, interlocutor, etc.) is a very valuable system of investment and the product of labor, which is structured in terms of their minimum needs.

It is precisely because of this “multi-stakeholder” nature that the UYAP System cannot be compatible with the needs of institutions and organizations that vary according to their respective sectors, legislation, security requirements and ways of doing business, according to their “File Structure”, “Transaction Structure” and “Jargon”.

But of course, the main thing that concerns institutions and law firms is their own receivables, their own debts, their own processes.

For this need, the introduction of the Corporate UYAP Portal, which the Ministry of Justice provides institutions to review the files they are party to for their own needs (and the raw data it provides through a WEB Service), due to the “multi-stakeholder” structure mentioned above, does not overlap with the needs of the institution, and therefore an efficient use space cannot be created.

What have we done as etcBASE Software?

To explain in more detail how “UYAP File Structure”, “UYAP Process Structure” and “UYAP Jargon” differ and where they challenge institutions, and how “UYAP Enterprise Portal Gateway” solves this;

UYAP FILE STRUCTURE

Independent of the UYAP System, we refer to the files that institutions and law firms create in their own systems that they use for collection of receivables through legal follow-up.

Institutions and law firms keep their own data on legal proceedings and/or litigation in a single master file and manage their legal processes and account movements from a single master file.

For the institution, a legal process file, which by nature of the work is unique, on the basis of which it is processed in the UYAP system (main executive office, instruction executive office, court...), different files that are disconnected from each other (The main enforcement file, the instruction enforcement file, the case file for the cancellation of the appeal, the case file for breach of obligation...) is kept in shape.

For this reason, it is not possible to review a legal process file in a consolidated way through the UYAP Portal provided by the Ministry of Justice or through another interface created using UYAP raw data and file structure and thus have an opinion regarding the critical processes in the file and make a sound decision regarding the process.

What did we do about UYAP File Structure?

Our product “UYAP Enterprise Portal Gateway” provides the user with a simple and understandable front end by consolidating the files that are kept disconnected from each other as mentioned above in the UYAP system as it should be.

When institutional users view UYAP files from the “UYAP Institutional Portal Gateway” preview, they can view UYAP data, such as parties, consistent transactions, transactions, documents, hearings, sales information, which are distributed in multiple files in the UYAP System, either in a consolidated form or on the basis of a UYAP file.

In addition, thanks to the file matching structure of “UYAP Kurum Portal Gateway”, it is able to perform operations such as seeing the files in the UYAP system and files in its system together, comparing, eliminating missing, detecting files that do not match the UYAP system.

ADAPTIVE PROCESS STRUCTURE

To describe with examples;

In a writ of execution, the guarantee deposited by a 3rd person participating in the sale tender conducted by the relevant enforcement agency for participation in the sale and the waiver of this guarantee is a financial record that is recorded in the UYAP system in the file.

However, even though this transaction has nothing to do with any of the parties in the file except the third party depositing the collateral and the enforcement agency, all parties see and try to make sense of this transaction in the file.

Considering files with dozens of parties, you are faced with hundreds of transactions unrelated to your organization and try to extract the ones that are related to yourself.

To give another example, an advance that you deposit with the court/enforcement office to be used as a client/proxy for use in your official transaction expenses, is spent on official proceedings by the principal enforcement agency and/or instruction enforcement agencies, and a new record of dismissal is generated in each expenditure that does not concern you. If an unspent part remains, it will also be returned to you with another record of dismissal.

In this case, you will only be interested in the advance you deposited and the amount returned to you, but you will see dozens of records in duplicate for you, including external expenses from your advance in the file and try to make sense of it from your side.

Another example is that when the debtor makes a payment against the debt, a collection record is formed in UYAP, the debtor's payment is sent to your institution with a waiver registration minus the collection fee. In this process, the registration of collection in UYAP does not concern you, while the registration of dismissal directly concerns you. However, if the dismissal has not yet been made, this time the collection record in UYAP is of great interest to you as the one awaiting dismissal.

Sometimes multiple collection items from the debtor are sent to your institution with a single waiver, so when you look at the collection basis, you can see “X” TL cancellation for “Y” TL collection. In some examples, you can see that the debtor's collection is sent to your institution as an advance waiver, and sometimes vice versa.

What did we do about UYAP Process Structure?

Our “UYAP Corporation Portal Gateway product” means the account movements kept in the aforementioned turmoil in the UYAP System, the type of parties in that enforcement file of your institution (creditor, debtor, defendant, plaintiff, etc...), file type (enforcement, lawsuit, etc.), the status of the file being open or closed, other associated file (execution of instructions, etc.).) allows you to analyze their actions in as optimal a structure as possible, on the basis of the bailiff, on the basis of the lawyer.

Thus, as free as possible from consistent transactions that do not concern your institution, you can easily identify and track your receivables that have not yet been returned to your institution, although any file, enforcement agency or proxy must be returned to your institution.

UYAP JARGON

The UYAP System refers to the collection of all amounts in different types, except for fees, which lie with the enforcement agencies and courts for different purposes, as well as dismissal, and any amount that comes out of the enforcement office.

From the point of view of executive offices;

• The fee, which is an expense item for the institution, is the income that enters the treasury of the state from the point of view of the executive branch.
• A deposit advance is also a potential expense from the point of view of the depositing institution and is an amount to be spent on your transactions before the bailiff office. It does not enter the cash register of the enforcement office, but in the UYAP system it is also passed as a collection,
• In the amount deposited by a debtor against his debt, it is received by the bailiff as a record of collection, income is recorded by deducting the collection fee, and the remaining part is sent to your institution by registration of dismissal.

As can be seen, advances, expenses and collections, which form the essence of consistent transactions, can take on completely different meanings due to the “multi-stakeholder” of the UYAP system, and are subject to repeated transactions in a consistent sense.

What did we do about UYAP Jargon?

“Our UYAP Corporate Portal Gateway product” presents all these transaction movements that take place in the UYAP system by interpreting, understanding and eliminating duplications from the point of view of the institutions and law firms that are users of our product, providing the possibility to compare and monitor the transaction movements that take place in the companies' own systems.

In this way, through our “UYAP Kurum Portal Gateway” product, institutions and law firms can compare the transaction movements in the associated institution file with the transaction movements in the UYAP system, detect all kinds of inconsistencies and anomalies on a file basis and make the necessary corrections and reconcile them with the UYAP System.